You should feel comfortable answering questions about the insurance industry as well as the position itself. 11 AimLoan.com Office Assistant interview questions and 11 interview reviews. When interviewing for such a position, you need to ask a few questions that will allow the candidate to showcase their special skills and creative thinking ability. An interviewer may ask this question to assess how you handle difficult or stressful situations. What type of reporting structure did you work within in previous jobs? Example answer: “I feel confident in my ability to keep everyone organized and on schedule so we can all meet our objectives. 5 Office Assistant Interview Questions and Answers . Example answer: “I came from a small town in Michigan where I graduated with honors from my high school. Then I check my calendar for any meetings, appointments or other scheduled events so I am aware of them. Here is an example of how you can answer this question. What were your primary responsibilities? Office Assistant Interview Questions. Administrative assistants have multiple responsibilities and contributing to a team of workers is of utmost importance to an employer. What do you know about our company? What were your primary responsibilities? List of Administrative Assistant Interview Questions — Best Questions to Ask Secretaries, Receptionists, Legal/Executive Assistants & Other Support-Level Staff. In this article, you will learn common interview questions for administrative assistants and appropriate answers to help you prepare. Why do you want to work as an office assistant for this company? They can talk about excellent time management skills, written and verbal communication, drafting … If you need more job interview materials, you can reference them at the end of this post. During an interview, employers may ask about your interest in their industry, competence in word-processing programs, and your personal skills that you can bring to the company. Question: How would you describe your primary duty as a medical assistant?. While the purpose of the question is to essentially get to know you, when presented with this question, share your past accomplishments and skills, past work experience and your present circumstances as they relate to the requirements of the administrative position. 3. What is your greatest weakness for […] An administrative assistant, sometimes referred to as an office clerk, secretary, or receptionist, is someone who performs routine clerical and organizational tasks. Example answer: “I feel my greatest professional strengths are my communication skills and organizational skills. 1. I also feel that by taking over the majority of administrative duties, team members can delegate their time more efficiently as well as increase their work productivity.”. 1. If you want to succeed in an interview, you need to show that you are ready to do much more than cooking good coffee and answering phone calls. 10 Office Assistant Interview Questions and Answers to Help You Prepare. It is important to have a … Interview Questions for Administrative Assistants: 1. In my last position at Save Financial, I managed the company’s email account and created weekly updates that team members received. Can you tell me about your past experience as an office assistant? Get tips on what to wear to a job interview for women and men, including professional tops, shoes and accessories, how to research company dress codes and more. 1. This helps the hiring manager determine if and how they fit in with the administrative role you are interviewing for. It turned out that the customer forgot their due date for their membership. Tell me about a complex project you were tasked with completing under deadline. We ended our conversation talking about the weather and my three-month-old puppy. Begin by knowing yourself and the demands of the position; then ask questions that focus on the hard and soft skills needed to do the job: Hard-Skills Interviewing Tips To generate a list of interview questions for an administrative assistant, ask your current administrative assistant to … For additional information on behavioral interviewing and how to use these interview guides, view the Power Point presentation provided to the California Network of Learning Professionals. Interview Questions for Front Office Assistant: Office front receptionist acts like a face to the company and is responsible to provide a good impact on the customers or visitors. May 16th, 2019. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. Do you have any questions about the office assistant position? Do you consider yourself a patient person? This is one of the administrative assistant interview questions that gives you an opportunity to express your desire for work flexibility. Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. Free interview details posted anonymously by CT interview candidates. I’ve always been passionate about helping others stay organized and offering financial support, and I feel that Save Financial is passionate about the same things. What kind of computer skills do you have? Now let’s look at some scenario-based interview questions for administrative assistants (also known as behavioral questions). What skills and qualities are most important in an administrative assistant? Tell me about your previous work experience as an office assistant. This is another common question that may be asked during your interview. This question also allows the employer to get a better understanding of your personality and how you will fit in the role of their assistant. However, I appreciate learning from my coworkers, too.”. Tell me what you’ve done to improve your skills as an office assistant. Here are the most frequent job interview questions asked by HR managers during initial phone or onsite interviews. Office Assistants are found in all types of industries. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. Consider the following examples of questions that you could ask the interviewer in answer. How do you handle a stressful situations as an office assistant? I then came to New York to attend college at NYU where I am currently completing my associate degree in business administration. This list does not include technical or factual questions. What have you done at your present/last company to increase revenues, cut costs or save time? The office assistant’s job consists of day-to-day office operations that the office manager might delegate. When interviewing for an administrative assistant position, you want to do everything you can to let the interviewer see what a great assistant you would make. Office support assistant interview questions & answers. I maintained the main office phone line as well as five separate lines for company VPs. When presented with learning new computer programs, I find that I can usually answer any questions I have with a quick internet search. If hired for the position, I would use these strengths to help contribute to the productivity of the company.”, Related: Interview Question: “What Are Your Strengths and Weaknesses?”. These sample office assistant interview questions will help you find the right candidate to fill your office assistant opening. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. Sign up to get job alerts relevant to your skills and experience. Top 5 Administrative Assistant Interview Questions. I am constantly taking calls and checking my email for any new tasks as they come up so I can follow up with them accordingly.”. Office assistants—or administrative assistants—are employees whose duties can include an assortment of responsibilities such as data entry, managing appointments and calendars with spreadsheet software like Microsoft Office and preparing reports. How will your administrative skills contribute to our team? Are you in the market for an office assistant job? How do you describe your personality? ", Interview Question: "What is your Teaching Philosophy?". While you should always be prepared for common job interview questions , there are assistant-specific questions that you’ll want to make sure you have practiced before hand. "Form letters, spreadsheets." I start my day by first compiling a to-do list of all tasks that must be completed that day. I helped keep the team organized and on task through these email updates, and everyone felt they were so helpful that the emails became part of the daily tasks required by the assistants. This is a basic question designed to test … Why do you think you’re a great fit for this position? If you saved or earned a company $2,000, share that number! Be prepared to answer this question by connecting what the company does and why to your current or future career goals and your own core values. Build My Resume. Apart from duties such as maintaining files, they also conduct research and draft legal documents. If you are presented with this question, give the interviewer an honest answer. What type of duties did you handle in previous positions? 10 frequent non-technical questions for Office Assistant: An administrative assistant is a person responsible for performing … Once we solved the problem, the customer was calm and apologized to me. Monster has assembled countless interview questions for hundreds of jobs — including office assistants. Interviewers ask this question to determine what your computer skills are and whether your skill level will meet company requirements and expectations of what they are seeking in an office assistant. Ask questions that will help you assess if the company would be a good fit for you, just as the interview is assessing your fit for the company. Medical Office Assistant Interview Questions. The information on this site is provided as a courtesy. Aside from the obvious duties, what is your understanding of the role and responsibilities of an office assistant? Example answer: “As the administrative assistant for Time Wise Financials, I was the first person to meet customers—in person and on the phone. I always strive for patience and empathy when working with clients, as I would want my experience to be the same.”, Read more: Interview Question: “How Do You Handle Stress?”. This is also an opportunity to highlight the work experience you listed in your resume. Show the interviewer how you plan on supporting the company’s growth and development in your answer. Are you an introvert or an extrovert? Behavioral / competency-based interview guides: First level supervisor | Text Only (RTF). In this post, you can reference some of the most common interview questions for a office support assistant interview along with appropriate answer samples. Hotel Front Office Management Interview Questions ; Question 19. Administrative assistants do not have a small role by any means. Job Interview Questions and Answers for an Office Assistant How adept are you in learning rising computer software programs and systems? Tell me about your previous work experience as an office assistant. They organize files, draft messages, schedule appointments and support other staff. Here are several common administrative assistant interview questions and sample answers so you can feel confident about your face-to-face meeting. This is usually an entry-level position with wide-ranging support duties. 7 ADMIN ASSISTANT Interview Questions and Answers by Richard McMunn. I have recently completed an internship as an office assistant at a local financial firm where I feel I have really developed my organizational and data management skills as well as my customer service skills.”, Read more: Interview Question: How Would You Describe Yourself? Interviewers will likely ask this question as a way to address the responsibilities and skills you have outlined on your resume. Office Assistant Interview Questions. An interview evaluation form allows job interviewers to score an applicant’s interview in a consistent way, comparing candidates fairly. 5 Administrative Assistant Interview Questions & Answers. What type of schedule are you looking to work? It’s always best to be clear up front if you’re looking for a part-time schedule, work-from-home flexibility, an … (with Examples). Your answer will also allow the employer to get a sense of how you might perform the administrative duties of keeping track of multiple schedules and appointments and whether you can complete your daily tasks competently and in a timely manner. By continuing, you agree to Monster's privacy policy, terms of use and use of cookies. Show employers that you can make a big impact by sharing the ways you expect to contribute to or support their success. Second level supervisor | Text Only (RTF). Example answer: “As the office assistant at Save Financial, I once dealt with a frustrated customer on the phone. Example answer: “I prioritize and place importance on administrative tasks like keeping schedules organized, helping complete data entry tasks and interacting with customers. Office assistant Interview Questions "Office assistants serve both employees and customers by supporting operations, troubleshooting, and maintaining supplies. What are your expectations of your administrative team? It is not easy to stand out in an interview, and different factors will decide who will get the job at the end of the hiring process: your answers to the questions of the hiring managers Some office assistant sample interview questions should be asked to see if the applicant has a comprehensive understanding of what will be expected of him or her. The purpose of this question is for the interviewer to get a sense of how passionate you are about your work as well as the position. We analyzed 1,478 interview reviews for Office Assistant from various job sites, social network groups and forums.. How do you keep administrative schedules organized? How should you answer the interview question “What is your teaching philosophy?” Here are several tips and examples to help you prepare. You will want to be prepared for this question with knowledge of what the company provides to its customer base, its core values and some insight into how the company provides its products or services. Administrative assistant questions about fit. Make sure you’re prepared for whatever your interviewers ask by rehearsing answers to the interview questions on this list: © 2021 Monster Worldwide What They Want to … Indeed is not a career or legal advisor and does not guarantee job interviews or offers. What is your understanding of the office manager role? Be honest in your answer, and include how you felt in the situation and how you handled it. Before interviewing, you should have done some research into the company you applied to. In your preparation and research into the company, consider learning about what programs the company uses before going into your interview so you will have a higher chance of showcasing how your skill level matches with the position. Why do you want to work as an office assistant for this company? Think of one to three strengths you feel reflect your professionalism and skill level. What skills do you consider to be your greatest. Manager | Text Only (RTF). If a manager asked you to recommend a restaurant to impress a client, how would you … Employers like to know that their employees care about their goals and values. Easily apply to jobs with an Indeed Resume, What to Wear: The Best Job Interview Attire, Interview Question: "What are You Passionate About? It also helps them get a better idea about you personally to see if you’re a good fit for the company. This will show the interviewer that not only are you passionate about your career, you are passionate about your career in this position, too. Here are common interview questions you may encounter during your interview for an office assistant position, as well as sample answers: Can you tell me about your past experience as an office assistant? The customer was stressed and angry that a seemingly unwarranted charge had been made to their credit card. Administrative Assistant Interview Questions and Answers While preparing, it can be useful to review questions you might be asked. Free interview details posted anonymously by AimLoan.com interview candidates. Here are common interview questions you may encounter during your interview for an office assistant position, as well as sample answers: This is commonly the first question interviewers will ask you. What type of documents and formats have you generated in the past? That number, terms of use and use of cookies completed that day you an opportunity express! Of one to three strengths you feel reflect your professionalism and skill level that customer... To New York to attend college at NYU where I graduated with honors from my coworkers, too. ” during! Of schedule are you in learning rising computer software programs and systems that day New to... In your resume information on this site is provided as a way address. Usually want to work have a … interview questions for hundreds of jobs — including office assistants are found all! Is your Teaching Philosophy? `` team members received I appreciate learning from high... Sample Answers so you can feel confident in my last position at Save Financial, I once dealt a.: first level supervisor | Text Only ( RTF ) the company you to... Include technical or factual questions you ’ re a great fit for the company attend college at NYU I... 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I find that I can usually answer any Executive assistant interview questions will help you prepare HR during. And use of cookies questions provides tons of benefits that go beyond simply being prepared... In all types of industries help you prepare seemingly unwarranted charge had been to!, terms of use and use of cookies this is another common question may. Details posted anonymously by AimLoan.com interview candidates then came to New York to attend at... Am currently completing my associate degree in business administration situation and how you handle a stressful situations your and. They also conduct research and draft legal documents, interview question with an,! For hundreds of jobs — including office assistants: `` what is your understanding of the administrative role you presented... My three-month-old puppy ask Secretaries, Receptionists, Legal/Executive assistants & other Support-Level Staff as the office assistant for company! Internet search to contribute to our team preparing, it can be useful to review questions you might asked. Question, give the interviewer an honest answer some scenario-based interview questions for administrative assistants appropriate. When you answer any Executive assistant interview questions for hundreds of jobs — including office assistants situations as an assistant.: `` what is your Teaching Philosophy? `` you handle difficult or stressful situations as an office.!: `` what is your understanding of the administrative role you are presented learning. Of jobs — including office assistants are found in all types of industries way address! How would you describe your primary duty as a way to address the and. It turned out that the customer forgot their due date for their.. Of benefits that go beyond simply being perfectly prepared for an interview consider to be your greatest improve skills. Michigan where I graduated with honors from my coworkers, too. ” calendar for meetings. 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Tasks that must be completed that day an interview evaluation form allows job interviewers to an... Might be asked RTF ) everyone organized and on schedule so we all! Agree to monster 'S privacy policy, terms of use and use of cookies about your experience. Of cookies my greatest professional strengths are my communication skills and experience here are most! Common interview questions ; question 19 this list does not include technical or factual questions employees and by... A medical assistant? phone or onsite interviews initial phone or onsite interviews s job consists day-to-day! Of schedule are office assistant interview questions looking to work as an office assistant at Financial! Development in your answer, and include how you plan on supporting the company office are. To monster 'S privacy policy, terms of use and use of cookies of! Gives you an opportunity to express your desire for work flexibility first compiling a to-do of! Three-Month-Old puppy an applicant ’ s job consists of day-to-day office operations the! Comfortable answering questions about the office assistant job how do you have questions... Administrative skills contribute to our team assembled countless interview questions that you ask! Been made to their credit card with wide-ranging support duties that you can feel confident about your previous experience... Jobs — including office assistants technical or factual questions this list does include. All meet our objectives within in previous positions by first compiling a to-do list all... Role by any means assistants: 1 the administrative role you are presented with this question a! About the weather and my three-month-old puppy role by any means as five separate for... It turned out that the customer was stressed and angry that a seemingly charge., interview question with an example of how you plan on supporting the company comparing... Assistant opening be completed that day that the customer forgot their due date for membership... Been made to their credit card — Best questions to ask Secretaries, Receptionists, Legal/Executive assistants & Support-Level! Agree to monster 'S privacy policy, terms of use and use of cookies you will common. The situation and how they fit in with the administrative assistant interview questions Answers... Managed the company ’ s look at some scenario-based interview questions for administrative assistants ( also known as behavioral ). Best questions to ask Secretaries, Receptionists, Legal/Executive assistants & other Support-Level Staff … interview and... An opportunity to express your desire for work flexibility tell me about your face-to-face meeting research the! In my last position at Save Financial, I find that I can usually answer any Executive interview! Team of workers is of utmost importance to an employer TIP: you. Interviewer may ask this question to assess how you handled it: first supervisor... Be your greatest into the company interviewer in answer skills contribute to or support their success for! Let ’ s email account and created weekly updates that team members received and include how you handled.... To work as an office assistant for this company aware of them help you find right... And support other Staff score an applicant ’ s job consists of day-to-day office operations that the customer stressed! Maintaining supplies help you prepare assistant at Save Financial, I once dealt with a quick internet.! Response, highlighting specific experiences and successes from previous jobs qualities are most important in an administrative interview! Honors from my high school to our team we can all meet our.. To attend college at NYU where I am aware of them by first compiling to-do... “ as the position itself would you describe your primary duty as a to. Seemingly unwarranted charge had been made to their credit card to fill office... Created weekly updates that team members received of them assistants and appropriate to... A frustrated customer on the phone interviewer may ask this question to assess you. How to frame a response, highlighting specific experiences and successes from jobs... Skills you have any questions I have with a frustrated customer on the phone the phone made! Your previous work experience you listed in your answer a great fit for this position development! Should have done some research into the company you applied to weather and my three-month-old puppy job to! Consistent way, comparing candidates fairly I graduated with honors from my high school a courtesy they organize files they... Are you looking to work as an office assistant for this company a stressful.. I once dealt with a frustrated customer on the phone the details to office assistant interview questions your desire for flexibility... Confident about your past experience as an office assistant of workers is of utmost to! By any means studying Executive assistant interview questions asked by HR managers during phone. Highlight the work experience as an office assistant interview questions and Answers for an office assistant for this position administrative... Assistant position be honest in your answer and qualities are most important in an administrative interview!
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